CC Meeting 15 February 2016

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COMBUSTION CHAMBER MEETING

MONDAY, FEBRUARY 15, 2016

FACILITATOR: Clovis

STACK: Prost

SCRIBE: Chim-Chim

ATTENDEES (15): Adam, Problem, Beth, Clovis, Decibel, Hawk, Bonobo,  Turtlebunnie, Prost, Clover, Henry, Pixie, Chim-Chim, St. Tiki, Psyche

TOPICS: Town Hall Recap (All); Combustion Chamber Operations (All)

RESOLUTIONS AND ACTION ITEMS

ACTION ITEM (Clovis):  November 30 minutes will be out by Tuesday, February 16

MOTION: If it is a CC sponsored event, the producer needs to have a save the date announcement at least six weeks prior and definitive announcement at least two weeks prior; MOTION PASSED

MOTION: Facilitator will go and gather old business and keep track of what’s on Trello and Memory (to look at topic list); MOTION PASSED

7:51pm LLC UPDATE (Adam)

  • Met with civil attorney last week; Good shape; Surveying changes/accumulate questions throughout year, and discussed;
  • Solicit feedback from all AFs; Any change in law that we need to reflect?
  • No section on flood safety in Survival Guide
  • Introducing child waiver for warehouse (under 18); Changing language on existing waiver
  • Ordered for DAFT today
  • Mass Gather Permit hearing on next Tuesday
  • Waivers available for work weekend
  • Forms end April 1 TC; April 20 Art; May 15 Art cars;

7:56pm AF UPDATE (Clovis)

  • Work weekend this weekend
  • City planning is working

7:58pm REGIONAL REPORT (Clovis)

  • Burning Man’s Global Leadership Conference coming up March 31-April 3
  • Burning Man ticket dates coming up March 23
  • Houston Burn March 17-20
  • Apogaea call for Leads
  • Louisiana found land for future Burns
  • Montreal will be organizing a Burn

8:01pm TOPIC: Town Hall Recap (All)

  • Sign for CC booth needed
  • Use passports as ‘Thank You’ cards
  • Having incentive to use passports
  • A few ppl that came by site sign-off were pleased; More traffic than last year
  • Sound system lower than it has been in the past; Raise volume
  • Passports are fun, but real goal is sign-ups which occurred more this year
  • Enjoyed the new format; Shorter meetings GOOD
  • Paper/pen topic box system/list

8:10pm TOPIC: CC OPERATIONS (Clovis)

  • Scribe
  • November 30 minutes will be out by Tuesday, February 16
  • 72 hours good enough time frame to review
  • Review of CC Operations flipchart from 2014 retreat—how many are open items?
    • Identify Producers early
    • Define mission statement for motions/events
    • Broader engagement for CC
    • Who should recruit event vols?
    • Appoint a task master
    • Review old biz @ meeting
    • Volunteer instead of voluntold
    • Document guidelines, goals, roles, instance
    • Trello/task mgmt. tool
    • Review annual calendar
    • VC can help find vols, but does not manage
  • SCRIBE minutes discussion
    • November 30 minutes will be out by Tuesday, February 16
    • 72 hours good enough time frame to review
  • Task master discussion
    • Does Trello work for everyone?
    • Google calendar bad for tracking action items (i.e. things that happened yesterday); Bad tool if you miss anything
  • Identify producers early: TH; CC/LLC—who’s in charge rotation in booth; Having CC members contact AFs; Parking issues
  • Agreement at CC retreat ; Topics one week after calendaring require descriptions
  • Theme selection TH—have some kind of carpooling; To be discussed for next Town Hall
  • Memory, Trello, Calendar, CC list—Trello is task manager; Memory document repositories; Updating calendar regarding CC things
  • PARKING: Next door may be available for next Town Hall
  • Future topics not yet calendared list on CC board on Trello; List topics on there
  • CC sponsored events: Need timeline to post about event; If producing, promote at least two weeks before event (save the date); Order-of-operations? In past, Content lead posts CC topics
  • Deadlines/Guidelines for messaging; Should have a save the date
  • Announce: Piece-meal info; Would get moderated through or not; Flame made community business sent out mid-month; Announce would be company business (CC mtgs, safetyside); Form on website for submitting to announce or flame under contact menu; Compiled into roundup
  • Short-failings: No hard date set for RESPECT topic
  • Difference between Announce and Flame: Format; Flame not sent to Announce mailing list
  • Why Announce changed: Things being sent out; Limit to 1-2/month
  • Discussion: If producer of event, must be responsible for putting out word

MOTION: If it is a CC sponsored event, the producer needs to have a save the date announcement at least six weeks prior and definitive announcement at least two weeks prior

  • Can sent specific notification and will fail with someone; Bring back phone trees!!! As soon as date gets picked, it goes out there; Any time we have important topic for community

MOTION PASSED

  • Discussion of technical details: Form for Announce to Susan, Website, Facebook/Twitter, Austin-List; Each announcement message is posted onto website
  • Communications waterfall for CC handbook
  • General process for how CC posts things; How does CC post as CC without going through Announce (web page, CC blog, monthly announcements?) NOPE
  • Put in CC handbook: If producing event, here are guidelines

REVIEW OLD BUSINESS

  • Put out to Event coordinator; Let Mer know; Important to avoid ACL; Contact Mer; Let her know we will contact her Lead; Discuss date for proper protocol
  • Scribe nominations: Fewer ppl to wrangle is best
  • Picture day: AI—poll to determine CC and AFs availability to take photos (BEST DATES and dates to cover everybody)
  • Town Hall announcement and how to make it better
  • Flipside has Twitter @burningflipside
  • Format question: This is CC announcement for TH or (Topic)
  • Review TH meeting announcement; Facilitator for next meeting, check Trello/Memory – Announcement—Postpone TH announcement to determine date

MOTION: Facilitator will go and gather old business and keep track of what’s on Trello and Memory (to look at topic list)

  • CC business/new business—review announcement; On Memory; Not community topic; Facilitator sends out internal message

MOTION PASSED

  • Trello is reminders for what needs to be updated

TOPIC: Flipside Town Hall Road Shows

  • Talk to Mer: Run by agenda; MCs Safety Thirdside scheduled March 12; Also inviting tc leads to

NEXT MEETING: Monday, February 29, 2016, 7:42pm

FACILITATOR: Doug

STACK: Pixie

SCRIBE: Chim-Chim

TOPICS: Firearms (Clovis/Henry); Art and its consequences (Monkey)

10:00pm MEETING ADJOURNED