Closing for Stage 3

Flipside Participants,

We are sad to report the Flipside Warehouse will be closed due to covid again as the Austin/Travis county area has reentered Stage 3 restrictions.

All events, including church night, will be cancelled until we hit Stage 2 again.

While we understand that many of you are vaccinated and feel the risks of attending events at the warehouse are justified, AAR does not want our community to contribute to the larger community’s difficulties at this time. Hopefully, this closure will be much shorter than the last and we can see you all at the warehouse again soon.


– AAR, LLC

Reopening Plans

Flipside Participants,

We are starting to see light at the end of this long tunnel and while we can’t completely return to business as usual, we are happy to announce that the warehouse will be reopening with some additional understanding and cooperation on your part.

This decision relies on Travis County’s continued recognition that we are in Stage 2 or below of COVID-19 restrictions (more info on what that means here: austintexas.gov/page/covid-19-risk-based-guidelines). If Travis County exceeds Stage 2 or we experience an outbreak of cases from the warehouse we will need to close once again.

Assuming Stage 2 is maintained, the warehouse will resume normal (abnormal?) operations beginning with Church Night on Wednesday, May 26th. Other events such as art night, Combustion Chamber meetings, and the like will be announced via their regular channels.

There are a few new rules everyone must follow for the time being: 

  • Attendees should attempt to hold all activities outside the building as much as possible. 
  • Masks are required for anyone entering the warehouse. This includes the meeting areas, restrooms, and main warehouse space. If there is a roof over your head, there is a mask on your face. Masks are optional outside the warehouse. 
  • Please maintain a social distance of 6’ from others unless all parties within that bubble have given their explicit consent. Be aware. Be respectful.
  • New year, new waiver. Make sure you sign one. Yes, you.
  • Please pack out all your trash. While we may provide some basics such as disinfecting wipes or masks, we will not be providing trash cans.

If you or someone in your household is feeling sick please do not attend any events at the warehouse. Additionally, if you or someone in your household gets sick after attending an event at the warehouse please notify AAR at llc@burningflipside.com so that we can take appropriate action. Notifications will be kept confidential, though for contact tracing/testing purposes we may notify the community of possible exposure dates and times.

We’ve missed you and we can’t wait to see you but we take your health and safety very seriously. So, come out to see all your friends, just please stick to the rules. We want everyone to stay as healthy and happy as possible. 


AAR

Virtual Townhall about Flipside Cancelation

Tomorrow was supposed to be a virtual townhall about the cancelation of Burning Flipside 2021. However, due to all the unprecedented events of the past week and due to the fact that many people are still recovering, AAR is postponing this event until March 1st at 7 PM. Find the details for joining the meeting below:

Topic: Virtual Townhall
Time: Mar 1, 2021 07:00 PM Central Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/89846439214?pwd=SGcrRW9iakloRVQrYXhUcyt6Y2VnZz09

Meeting ID: 898 4643 9214
Passcode: 974214
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Meeting ID: 898 4643 9214
Passcode: 974214
Find your local number: https://us02web.zoom.us/u/kzTBbZiCY

Flipside 2021 Canceled

Flipside Participants,

It is with heavy hearts that AAR must announce the cancelation of Burning Flipside 2021. While this was a difficult and emotional decision, we believe it was the only responsible choice.

We plan to reopen the warehouse when guidance from our local government and prevailing medical wisdom allows, and we look forward to seeing all of you at Flipside 2022. Thanks to the generosity of the community last year AAR is able to weather this storm.

We’d like to thank the community for its continued support, love, and understanding. We want nothing more than to safely celebrate the end of this difficult time with our chosen family but we love you all too much to risk the health of a single one of you. Stay tuned to our “announce” list available at www.burningflipside.com/contact/e-mail-lists for more ways we can all share, connect, snark, smile, art, and conspire together and remember we can all still be there for each other even if we can’t be with each other.

Here are a few questions we know many of you might be asking:

Q: What about postponing the event?

A: The only safe and logistically possible time frame of September – October interferes with both Burning Man and Myschievia putting additional strain on volunteers and participants. This combined with the uncertainty of vaccine distribution makes it a no-go.

Q: What about a burner safari-type event like happened last year?

A: Amazing community members are already working on such an event! Stay tuned.

Q: What about a socially distanced Flipside?

A: It is our belief that an event where you could not hug your friends, masks are enforced, and every tent is flagged for social-distancing purposes is no longer the Flipside we all know and love. Additionally, we are not confident that all preparatory events (work weekends, DaFT build days, volunteer training, load out, etc.) could be performed in a safe, socially-distanced manner.

Q: What about testing to create a safe “bubble” for Flipside?

A: Testing is still a significant expense that many participants lacking quality insurance could not afford to cover. Additionally, as various other attempts at this have demonstrated, it still allows for the spread of infection and false positives, the latter resulting in the turning away of healthy participants.

Please send additional questions and comments to llc@burningflipside.com. Answers to these questions and more will be discussed at a virtual town hall to be held on Monday, February 22nd at 7 PM.

Austin Artistic Reconstruction

Fall Townhall and Burning Flipside 2021

Summary:

  • There is no fall town hall this year
  • We hope to hold Flipside 2021
  • We will have a decision on Flipside 2021 published to the community on February 8, 2021

Normally we would be having a town hall this time of year to decide on a theme for 2021. However, due to the current Austin stay-at-home order and the ongoing COVID-19 crisis, that isn’t occurring.

The board is still hopeful that we can find a way to have Flipside 2021 safely. There’s a small chance that a vaccine will be available in enough quantity and with enough time to hold Flipside. If not, we’re investigating how we might use testing to create a Flipside-sized pod of people who have all tested negative for COVID-19. Finally, we have even discussed postponing Flipside 2021 later into the year. In other words, all options are on the table for 2021.

We’ve also worked with our key volunteers to construct the tightest possible schedule so that we can make decisions in a timely manner but with the most up to date data. Following this schedule, we have pushed back the ticket window to early February. On February 8, 2021, we feel we will be able to make a much more informed decision about holding Flipside 2021 over Memorial Day weekend.

We are publishing this date to give everyone a target to pay attention to. You might think it’s too early or too late, but we feel that more than 3 months ahead of time–and before anyone has purchased tickets–is both responsible and reasonable.

We want to hold the event, but will only do so if we feel it is safe and is in line with the latest scientific, governmental, and legal guidance at the time.

Austin Artistic Reconstruction

Refund Update

Finally some good news, thanks to the generosity of many in the community, those of you that requested a refund will receive a full refund. So each adult ticket refund will be $132 and each Kid ticket refund will be $40. (Some of you put in for Child ticket refunds, but those were already $0 so no refund will be given for those tickets). As of this moment, the checks for the refunds are in the mail to the address provided on your survey response. You should receive them as soon as the US Postal Service delivers them. 

Let us know if you have any questions or concerns.

AAR, LLC

Flipside Virtual Townhall

AAR, LLC (the organization that runs Burning Flipside) is inviting you to a virtual town hall to discuss and answer any questions about the recent cancellation of Burning Flipside. 

Many questions have already been answered in the FAQ available here: https://www.burningflipside.com/announcements/flipside-2020-has-been-cancelled

However, we realize that other questions or concerns may not have been covered. So that is why we are running this town hall.

We would appreciate it if as many of you as possible could pre-submit questions to the email townhall@burningflipside.com with the subject “Town Hall Question.” Depending on how many questions are pre-submitted there may also be some time in the meeting to ask questions live.

We will be using Zoom for this virtual town hall. The link for the meeting (which will open up at 7:00 PM on April 15th) is: https://zoom.us/j/638146539?pwd=U1FXZUtQcDB0dHRQSjFneEFxbEJEUT09

If you are unable to attend we plan to any common questions asked to the FAQ or you could ask a direct question to llc@burningflipside.com

Thanks,
AAR, LLC

Flipside 2020 has been cancelled

It is with deep regret that Austin Artistic Reconstruction, LLC must announce the cancellation of Burning Flipside 2020: Sacred and Propane. Given the current COVID-19 pandemic impact nationally, AAR, LLC does not believe it is appropriate to hold the event.

Flipside has always had a “No Refunds” policy. We are making an exception to that policy given these extraordinary circumstances.

AAR, LLC has decided that it is best for the Community to return 2020 ticket money that is still available (defined as 2020 ticket funds collected, after money already spent or committed to) ticket money to the Community through two options.

Option 1: Do nothing. You do not request a refund. Your Burning Flipside 2020 ticket money will be used to support future AAR events and other 360 expenses like warehouse rent and funds already spent on Burning Flipside 2020.

Option 2: Request a refund for tickets purchased. Depending on the number of refund requests received and the available 2020 ticket funds, net of disbursements already made or committed to, a partial or full refund will be issued.

Ticketed participants will receive email instructions and deadlines for submitting refunds. If you need this relief, please take it. As of this moment all ticket transfers have been halted so that ticket holders can complete this process.

AAR, LLC has a fixed set of costs regardless of holding the event or not and another set of costs depending on how far out from the event we are. As such, more than 50% of the budget is already spent.

AAR will hold a virtual town hall on April 15, 2020, at 7pm to answer any questions you might have about the cancellation and refund.

A separate email will be sent to each ticket holder about the procedure for pursuing either option.

If you cannot attend the town hall, AAR with answer questions sent to

FAQ

  • When can I expect my refund?
    AAR, will contract with a third party service to mail out checks as quickly as possible. We hope to have the information for the checks to the vendor by April 21st, allowing checks to be mailed out as soon as possible after that. As you can imagine, we are figuring this out on the fly. We want to do right by everyone requesting a refund, but we have never issued mass refunds before.
  • I bought two tickets. Can I request a refund for just one and let AAR keep the payment for the other?
    Yes.
  • I’ve got a ticket that I bought from someone else. Can I request a refund?
    Yes. Please note that if you did not register the ticket in your name when you received it, it is possible that both you and the previous holder could attempt to request a refund for it. We will need to deal with this kind of situation case by case if or when it arises.
  • Why can’t you refund everyone in full?
    AAR has operating costs independent of Burning Flipside—the rent on the Warehouse is the single biggest line item in our budget. Also, AAR has spent thousands of dollars on Flipside 2020 already. (Perhaps you received your Survival Guide in the mail. Wasn’t it great?) Although AAR does have savings, offering everyone a full refund would exceed those savings.
  • What if everyone asks for a refund?
    AAR has set aside a fixed reserve of money that can be refunded—this is basically the ticket income for 2020 minus our running costs and money already spent on Flipside 2020. If the number of refund requests multiplied by the ticket price is greater than that reserve, the reserve will be divided equally among the requests.
  • Why not simply honor our ticket for next year?
    AAR has operating costs independent of Burning Flipside—the rent on the Warehouse is the single biggest line item in our budget. Also, AAR has spent thousands of dollars on Flipside 2020 already that wouldn’t necessarily translate to Flipside 2021. (Perhaps you received your Survival Guide in the mail. Wasn’t it great?) Finally, the number of tickets each year is decided by the volunteer leadership that year. If the leadership doesn’t feel we can accommodate the same number of participants next year then we would be putting the event in an unsustainable position. 
  • What if you have money left over after all the refunds?
    If any reserve remains, AAR plans to make a donation to Ignition Philter with some of the money, and will bank the rest to delay an eventual increase in ticket prices.
  • What about my Ignition Philter donation?
    That will not be refunded.
  • Can’t you hold Flipside later in the year?
    Not really.

     

    • We can’t count on being able to book Apache Passtures for the event on another date.
    • We can’t count on this crisis being over by whatever date we chose.
    • Holding Flipside in May is hot enough; holding it in the summer would be brutal.
    • Holding it in autumn starts overlapping with Burning Man and then Myschievia.
    • We also need to think about Flipside 2021, and volunteer burnout if we tried to organize two events close to each other.
  • What’s going to happen to the Effigy?
    The DaFT team has decided they would prefer to save the effigy until the next burning Flipside event. AAR supports this decision and are excited to see what this team has in store for the community with an entire year to build on it.
  • Can I get my things from the warehouse? (Or put stuff back)
    For the time being, Austin is under lockdown and this would be non-essential travel, so the answer is no. When Austin loosens travel restrictions, we will try to arrange for limited access, within the bounds of safe practices.
  • How will we receive word about when we can come out of hiding and start building again?
    This is a public-health matter, not a Flipside matter, but AAR will update the community on how it is responding to changes in public-health actions through the burningflipside.com website, the Announce mailing list, and the usual social media.
  • Is there a way I can stay in touch (aside from Flipizens) to keep the “Community” part going?
    There are other places such as Austin-List and Austin-Chat email lists as well as our official Facebook page and twitter accounts.
  • Why did it take you so long to announce this?
    2 weeks ago we gave ourselves a deadline of 2 weeks to work out logistics, get communications written up, and make a final decision. At the time that seemed more than adequate. Mere weeks ago, canceling Flipside more than a month out from the event would have been unthinkable, but today it is seen as too late. We didn’t anticipate how quickly the world would change in those 2 weeks and apologize for any anxiety that has caused. Additionally, we did not want to overshadow the Safetyside training event with this announcement.
  • Can I credit option 1 as a donation?
    No, AAR, LLC is not a non-profit entity and thus this isn’t considered a donation.

 

COVID-19: Update 3/16

UPDATE: Given the new guidance from the White House on restricting gatherings over 10 people, AAR has decided to suspend all meetings at the warehouse including, but not limited to, DaFT builds, Church Night, and CC meetings.

We are still determining what will occur with Burning Flipside this year and the logistics around any possible changes. We will communicate that as soon as we have made a strong determination.

The situation is evolving quickly, and AAR’s position may change. We will keep the community informed of any changes. If you have any questions or concerns please contact llc@burningflipside.com

COVID-19 Update 3/15

UPDATE: Due to current CDC guidance (https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/mass-gatherings-ready-for-covid-19.html) on events with more than 50 people Safetyside will no longer be held physically at Apache Pass. For those interested in Safetyside please wait on more information from the Safetyside organizers through the email list, Facebook group, or through your Safety leads.

While the guidance from the CDC does not currently cover Flipside, we are seriously examining whether to hold the event or not and exactly what that would mean logistically.

At this time we are not planning to cancel church night social events at the warehouse, as we consider this a good way to practice social distancing rather than complete social isolation. However, we would like to remind you that if you feel like you have been exposed to COVID-19 we ask that you seek immediate medical assistance and do not attend any of these events. Additionally, if you are immunocompromised, have respiratory problems, are part of any other vulnerable population, or have regular contact with any vulnerable individuals we ask that you consider carefully your attendance at Burning Flipside events.

The situation is evolving quickly, and AAR’s position may change. We will keep the community informed of any changes. If you have any questions or concerns please contact llc@burningflipside.com